Directorate of Open and Distance Learning 

Jamia Hamdard
Hamdard Nagar, New Delhi-110062  

Foreword 

The development of human resources through education and health care is critical for survival of those who have not had the privilege of College education, particularly in context of the emergence of knowledge society and globalisation of economy.  Realizing this, Jamia Hamdard has taken a number of initiatives to improve access and quality of education and health services.  The outcome of these initiatives is reflected in the recognition of the University strength by the visiting committees of UGC, NAAC and other Statutory Councils, which have highly appreciated our programmes. Various committees have encouraged the University to effectively exploit available facilities and diversify the educational activities. The launch of programmes through Open and Distance Learning Systems is therefore an important initiative to use communication technologies for ensuring flexible and independent learning.  

The University has recently established the Directorate of Open and Distance Learning with a view to promoting education through the use of multimedia strategy and partnership with other educational institutions and hospitals. We are in the process of establishing tie-ups with reputed institutions for sharing resources so as to optimise the benefits of institutional efforts for the promotion of education and training. The University has already entered into an academic partnership with the Madhya Pradesh Bhoj (Open) University, Bhopal, for cooperation and collaboration in providing cost effective services to all the knowledge seekers. 

We hope that our venture of offering quality programmes through Open and Distance Learning Systems will benefit needy sections of the society and contribute to educational advancement and socio-economic welfare of our people, particularly the educationally backward sections of our society who lack resources or have missed the opportunity to benefit from full time ‘conventional’ teaching institution.  

Siraj Hussain
Vice Chancellor 

Mission Statement 

Jamia Hamdard is committed to augment opportunities for higher education, research and training for all the aspirants who are capable of benefiting from the advances in knowledge and technology. The University will strive to accommodate increasing demand for quality education and utilize modern methods of communication including Internet to provide need-based education at affordable cost through open and distance learning systems.

1. About Jamia Hamdard

2. The Directorate of Distance and Open Learning

3. Invitation for Study Centres

4. Norms for Establishment of Study Centres

5. Programme Specific Requirements at the Study Centres

6. Study Centres’ Activities 

7. Functions of the Study Centre 

8. Functions of Coordinator 

9. Fees 

10. Annexure

11. DRAFT MEMORANDUM OF UNDERSTANDING

12. Programme Coordinators at Headquarters

13. Form filling directions for Study Centres 

Directorate of Open and Distance Learning
Guidelines for Open and Distance Education Programmes

 

1. About Jamia Hamdard  

The institutions located in the university campus of Jamia Hamdard in the greenest part of South Delhi, Tughlaqabad, adjoining Jahanpanah City Forest, were established by Hakeem Abdul Hameed, a philanthropist, educationist, institution builder and more than anything else, a healer who saw more than 5 million patients in his lifetime. He converted his business of Unani medicines into a charitable wakf in August 1948 and dreamt of setting up a university as early as in 1950s when the country was just recovering from the ravage caused by the partition of India. The first institution set up by Hakeem Abdul Hameed was the Institute of Islamic Studies, which earned a reputation for itself for organising seminars and workshops on issues concerning pluralism of Indian society and contribution of the Muslims to Indian culture and civilization. The second institution set up by the founder was Institute of History of Medicine and Medical Research, the foundation stone of which was laid by Pandit Jawaharlal Nehru on 15th November 1962. Hamdard Tibbi College was set up in the year 1963, initially in Gali Qasim Jan in old Delhi. The Rufaida College of Nursing was set up in the year 1994 to provide an opportunity to Muslim girls of North India to serve the community and the nation by taking to the noble profession of nursing.

The Ministry of Human Resource Development, Government of India, granted to Jamia Hamdard, the status of a ‘Deemed to be a University’, in 1989 under section 3 of University Grant Commision Act, 1956. Since its establishments, Jamia Hamdard has made commendable progress with regard to expansion of facilities for higher learning and diversification of teaching and research programmes in frontier areas of biological Sciences, Unani Tibb and Pharmaceutical Sciences. The University has a strong base of infrastructure for quality teaching and research. On the basis of the overall assessment of its performance in realizing the university mandate and contributions made by various departments and faculties to the growth of knowledge, National Assessment and Accreditation Council of UGC has accredited the University under category ‘A’. 

As a Muslim minority institution under Article 30 (1) of the Constitution of India, the University is committed inter alia to improve access and quality of education among Indian Muslims. In this context, a number of initiatives have been taken to provide high quality of professional education at Undergraduate and Post Graduate levels. 

2. The Directorate of Distance and Open Learning  

In order to provide opportunity to students for participating in ongoing educational revolution in the country, the university has taken initiative to take advantage of the advances in information and communication technologies to widen the reach of education and to enhance quality of education through the use of multi-media methods of teaching and learning. The Directorate of Open and Distance Learning has therefore been established in April 2004 to promote education through open and distance learning systems, which adopt flexible and innovative methods of education to ensure ‘independent learning’ to anyone, anytime and anywhere. The programmes of the study will be customized to meet the learning requirements of knowledge seekers as well as to ensure that they learn at their own pace and convenience. Within the financial means of University, due care will be taken to keep the cost of education low so that educationally backward sections of Indian population can take advantage of University’s programmes. Towards this end in view, the Directorate of Open and Distance Learning shall have the powers inter alia to establish, maintain or recognize the Study Centres in all the States of Indian Union. Study centres will also be established in foreign countries in due course of time. 

3. Invitation for Study Centres  

The University invites proposals from reputed educational institutions for hosting Study Centres for the following programmes, which will be offered from the academic session of 2004-05. The university would like the study centres to maintain high quality of teaching so that the level of student’s learning attainments is comparable to the on campus programmes of the university. 

 4. Norms for Establishment of Study Centres    

To ensure effective delivery of programmes and to provide learner support services, a Study Centre, should be owned and managed by persons having experience in conducting school or college level teaching. The norms for approval of Jamia Hamdard’s Study Centre will be as under:

4.1. The Study Centre should be hosted by the institutions established by the Government, a Trust or Society or Company.  

4.2. An institution affiliated to recognized Boards/ Universities, will be eligible for the establishment of a Study Centre (SC). Institutions running Study Centes of UGC recognised Universities, Polytechnics, ITIs and Madrasas (recognized by Jamia Hamdard for the purpose of open and distance education) will also be considered for running Study Centres of Jamia Hamdard.  

4.3. The study centre must have adequate faculty and infrastructure facilities as per the norms and standards of Jamia Hamdard. The university will particularly welcome applications from Muslim Minority Educational Institutions, established and administered under Article 30(1) of Constitution of India. 

4.4. Each Study Centre, on its approval by the University, will have to deposit a security of Rs. 1,00,000/- through Demand Draft in favour of the Jamia Hamdard payable at New Delhi, within 15 days of issue of offer letter by the University. The institutions receiving Govt. aid for salaries and recognised Madarsas would be required to pay 50% of the above amount for hosting a Study Centre. 

4.5. The Study Centre will be liable to provide its services to the candidates for the whole duration of the course. No course will be discontinued in the midway by the study centre. In case of the discontinuation of study centre in the Mid Session or during the currency of a programme, the security deposit mentioned will be forfeited and the Study Centre will be liable for any other liability on this account. The University will also be free to impose a suitable fine on the Study Centre. 

4.6. The University will pay to a study centre 50 per cent of the fees received from the students enrolled at a particular centre. The said share of fees will be paid in lieu of providing infra-structural facilities and services rendered such as classroom, computer lab, library, counselling teaching, postage and stationary, contingencies etc. The share will be released to the study centre within 2 months of enrolment of students in a year. The following fee collected by the university will not be shared with the study centre: 

Examination Fee 

Open and Distance Learning Development Fund

Any other fee prescribed by the university 

4.7. The University will provide study material to the study centre for onward dispatch to the students. It will be the responsibility of study centre to promptly deliver the material to students. 

4.8. For the conduct of examination, the university will supply question papers, answer books and other instructions to the study centres. The university will be responsible for the conduct of examination, evaluation of answer books and declaration of the results. The study centre shall provide, free of charge, space for conduct of examination including practical examination. It will be the responsibility of the Study Centre to conduct periodic evaluation of students as prescribed by the University for each programme, at no extra charges.  

4.9. The university will specify the qualification and experience of the counsellors/teachers who will be engaged by the Study Centres for the programme(s). The Centre will forward a list of counsellors/teachers/instructors along with their complete bio-data for approval by the University. This information will have to be provided online also by the study centres to the university. 

4.10. The university will publish Admission Notification and issue Prospectus for different courses. However, the Study Centres will be eligible to issue local advertisements at their own expenses for mobilizing student clientele for them. A draft admission notification or any other publicity material in which name of the University is included will be got approved from the University at least one month in advance. It will be ensured by the Study Centers that such advertisements do not give an impression of commercialisation of higher education. 

4.11. The university will register the students after receiving the application forms along with the requisite certificates and fees from the Study Centres and a consolidated list of admitted candidates will be sent back to the Study Centres for their teaching, counselling and examination etc. Enrolment numbers will be allotted by the University to admitted students. The University will have a right to refuse admission to any student without assigning any reason. 

4.12. In case of unsatisfactory performance of the study centre, the University reserves the right to cancel the study centre and withdraw the candidates there from after giving one month's notice. The University shall deduct the share of 50 per cent of the fees payable to the study centre for the full academic year proportionately, if the University cancels the study centre in the mid session. 

4.13. A study centre shall arrange at least 30 hours of teaching/counselling per course of 4 credits. In certain courses, the University may modify the contact hours. 

4.14. The prospective institutions will apply to the university along with a sum of Rs. 10,000/- as processing fee (non-refundable) in the form of Demand Draft drawn in favour of Jamia Hamdard, New Delhi along with the application form, which can be downloaded from University Website. The form will also be available from the office of the Director, Directorate of Open and Distance Learning, Jamia Hamdard, Hamdard Nagar, New Delhi 110062. (E-mail: mmansari@jamiahamdard.ac.in). Study centres are also required to submit their applications on line by going to the website of the University at www.jamiahamdard.edu. The university may invite the Coordinators to New Delhi for discussion. The university may also conduct inspection of proposed study centre. 

4.15. The institutions, which have adequate feed back, based on surveys of educational needs of people in the area about the number of students likely to be enrolled, are encouraged to apply. 

4.16. Every Study Centre shall ensure the following facilities for teaching and learning of students enrolled in Distance Education programmes: 

4.16.1. Adequate number of classrooms shall be provided by the Study Centre. The classrooms shall be well ventilated and appropriately located in the campus or building of the Study Centre. The following non-teaching staff shall be provided at every Study Centre: 

i) Co-coordinator/Counsellor - 1 for each course 

ii) Office Assistant/Data Operator - 1 

iii) Class IV staff - 1 

4.16.2. The Study Centre should have separate toilets for both boys and girls, which will be well maintained and will have supply of running water. 

4.16.3. Study Centre shall provide adequate number of books in its library. The university will provide suggested list of study material and the study centre shall arrange to obtain adequate copies of suggested study materials for consultation by students. The Study Centre will also provide magazines and Journals relevant to different programmes. 

4.16.4. Every Study Centre shall also subscribe to at least two daily English newspapers. Employment News shall also be made available to students. 

4.16.5. The Study Centre shall provide adequate number of qualified counsellors in every semester as specified by the university. All the counsellors should be conversant with the use of computers and they should have their E Mail Ids so that the University Coordinators may communicate with them. 

4.17. The institution while applying for the Study Centre will supply the details about teachers/counsellors, their qualifications, teaching subjects, etc. on the proscrebibed format. This information shall also be submitted online. 

4.18. The institution shall have to execute an agreement with the university in relation to the aforesaid terms and conditions.  

4.19. In case of any dispute between the parties, the matter will be referred to Arbitration of Vice Chancellor whose decision shall be final in the matter.  

5. Programme Specific Requirements at the Study Centres   

The University shall prescribe specific norms for each programme so that every centre selected by the university provides the optimum facilities to all the students. The University will have a right to revise the norms at the start of every academic year. Revised norms will be communicated to Study Centres by 31st March of every year. The norms for the Academic year 2004-05 are given in the Annexure. 

6. Study Centres’ Activities  

6.1. The Study Centres of Jamia Hamdard form an important part of the overall structure of the University designed to provide extensive and efficient student support services to its learners. The Study Centres will be expected to offer academic support to students to supplement contents of the course in the form of Self-Instructional Material. Interaction with the Academic Counsellors and fellow students and access to modern technology through the use of audio-visual aids should equip the students to complete the course in prescribed time. Thus, a Study Centre seeks to help the students in by means of appropriate forms of educational technologies so as to provide extensive, modern and efficient student support services. Study Centres would be located in friendly surroundings and will normally function on holidays and Sundays. However it does not mean that they will not function on working days. It is expected that depending on the requirement of the Programme, counselling will be done on week days also in the evening. 

6.2. Part-time Coordinators will act as a link between the University and the Study Centres. The Study Centres will provide part-time academic and non-academic staff as per norms. It will be responsibility of the Coordinator to schedule, organize and supervise the efficient functioning of the Centre. He/she has to keep and maintain up-to-date records of the Centre’s activities.  

7. Functions of the Study Centre  

The Study Centres of the University will have the following major functions / activities to perform: 

7.1. Academic Counselling: All Study Centres of the University shall provide opportunity to the learners for face-to-face interaction with teachers keeping in view the convenience of learners Counselling sessions/group discussions etc. shall be organized on week days, holiday and Sundays as per approved schedule. The Study Centre shall also provide pre-entry counselling to the prospective learners.  

7.2. Orientation Programme: In order to provide orientation to all Academic Counsellors and other supporting staff appointed at the Study Centre, the University may organize one-day orientation programme in selected cities.  

7.3. Library Services: A study centre established/recognized by the university will be provided with relevant course material, reference books, audio-visual aids relevant to the course material. The study centre shall arrange to extend these facilities to all the learners. 

7.4. Information Services: The Coordinator and other part-time staff shall provide the latest information regarding various programmes being run by the University, course material, examinations, counselling, etc. and supply them necessary literature available at the Study Centre. The Study Centre will thus serve the students as an Information and Publicity Centre  

8. Functions of Coordinator   

8.1. The Centre Coordinator shall be responsible for all the activities of the Study Centre. S/he shall coordinate and supervise the work of all the individual Counsellors and will act as a link between the University and the Study Centre. 

8.2. He/she shall be responsible for the maintenance of all records and registers in respect of the activities of the Study Centre, either academic or administrative. 

8.3. He/she shall supervise the work of the supporting staff members of the study centre. 

8.4. He/she shall take respond to all communications from the University 

8.5. He/she shall inform the students of time and date allotted to them for attending the counselling sessions, contact programmes, tutorials etc. 

8.6. He/she shall ensure that the Study Centres are kept open on the days fixed by the University. 

8.7. He/she shall be responsible for assigning the Counsellors the specific days on which they will be available to students.  

8.8. He/she shall ensure timely evaluation of the written assignment by the Counsellors and arrange to dispatch them to the Candidates. S/he shall maintain a record of such assignments submitted by the Candidates. Marks obtained by the students in continuous evaluation will be promptly communicated to the university. 

8.9. He/she shall ensure that library facilities are properly maintained and extended to the students coming to the Study Centre for contact programmes and guidance. 

8.10. He/she shall ensure punctuality and attendance of the students and submission of the assignments in time 

8.11. He/she shall ensure that the Study Centre is properly equipped with the Study materials and the necessary audio and video equipment and computers are in proper working order at all time. Study Centres may give suitable Annual Maintenance Contract for this purpose.

8.12. He/she shall be available at the concerned Study Centre on teaching days. In case he/she is not able to attend to his/her duties on the notified days or has to be away from work for reasons beyond his/her control, he/she shall make alternate arrangements to ensure that the work of the Study centre is not hampered. 

8.13. He/she shall abide by the instructions issued to him/her from time to time by the University and shall submit a quarterly MIS report on the activities of the Centre to the University. This information will also be submitted online. 

8.14. He/she shall ensure discipline in the Study Centre consistent with the aims and objects of the University 

8.15. He/she shall be required to perform such other duties as may be assigned by the University from time to time for the effective functioning of Study Centre. 

9. Fees  

Jamia Hamdard will charge fee, as may be fixed by it from time to time, from the Study Centre(s) under following heads: 

9.1. Application form: Rs. 300/-

9.2. Application processing fee:
(at the time of submitting the application) Rs. 10,000/- (one time) 

9.3. Security deposit:
(after conferment of Study Centre) 

9.3.1. Institutions receiving grant in aid for salaries from the Govt. and recognized Madrasas would be required to pay :

Rs. 50,000/- as security deposit (refundable)

9.3.2. Unaided Institutions would be required to pay : Rs. 1,00,000/- as security deposit (refundable)  

9.4. Continuation of subject-wise fees may be charged from next year. 

Application form may be downloaded from the website at www.jamiahamdard.edu or may be obtained from Directorate of Open Distance Learning. The contact address is: 

The Director

Directorate of Open and Distance Learning
Jamia Hamdard,Hamdard Nagar
New Delhi 110062
E-mail: mmansari@jamiahamdard.ac.in

Phone: 0091-11-26059694 (Direct) 26059688 (12 lines) Ext. 5341

Fax No. 0091-11-26059663; Website: www.jamiahamdard.edu

Annexure   

Specific Requirements for different programmes for 2004-2005   

 DRAFT

MEMORANDUM OF UNDERSTANDING

This Memorandum of Understanding is executed on this …. day of ……….. 2004 at New Delhi.
BETWEEN
………………………………………………………………………….…………………………………………………………………………… having its office at ……………………………………………………………………………, represented through Mr. ………………, hereinafter to be referred to as “Study Centre” of the first part.

AND

JAMIA HAMDARD (Deemed to be University), Hamdard Nagar, New Delhi-110062, through its Registrar, presently Dr. S. H. Hasan, duly empowered by virtue of Memorandum of Association of Jamia Hamdard (hereinafter to be referred to as “JAMIA HAMDARD”) of the second part.

The expression party of the first part and party of the second part shall however mean and include their successor, appointees, assignees etc.

Whereas, JAMIA HAMDARD (Deemed to be a University), Hamdard Nagar, New Delhi – 110 062, a Muslim minority educational institution under Article 30(1) of the Constitution of India, has become the first University in Delhi to be adjudged in category ‘A’ by the National Accreditation and Assessment Council of India, and the University has established its name in the fields of Pharmacy, Nursing, Allied Health Sciences, Information Technology, Business Administration, Biotechnology and Bio-Chemistry, Unani Medicine etc. Jamia Hamdard is an institution of excellence as it offers high quality academic programmes, which are oriented to cater for the job opportunities in emerging areas and have a high self-employment potential as well.

And whereas, Study Centre i.e. (name of the institute) is a ………………………………………… …………………………………………………………………………………………………………………………………………………………………………………………

And whereas, the Study Centre offer/desire…………………………………….
…………………………………………………………………………………………………………………………………………………………………………………………

And whereas, Jamia Hamdard has accepted the offer of the Study Centre on the terms and conditions as agreed by and between the parties. 

NOW, IT IS HEREBY AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS: 

1. OBLIGATIONS OF THE HOST INSTITUTION:  

A. The Study Centre shall:

(i)Ensure the maintenance of infrastructure and provisions for support services as per the University norms/guidelines that are critical for  effective teaching learning.

(ii)Install a signboard of Jamia Hamdard is Study Centre prominently at a proper place. 

(iii) Ensure security of the equipment/study material provided by Jamia Hamdard 

(iv) Make halls/rooms available for holding Jamia Hamdard examinations. 

(v) Extend library; laboratory and computer facilities to Jamia Hamdard students for specialized programmes requiring use of institutional infrastructure facilities on mutually agreed terms. 

B. The Head of the Study Centre shall have the right to: 

(i) Recommend a panel of three names to Jamia Hamdard for the appointment of Coordinator.

(ii) Inspect the Study Centre whenever he/she likes and advise the Coordinator. 

2. Jamia Hamdard will:

(i) Provide learning support for the Study Centre as per norms.

(ii) Conduct examination and practical.

(iii) Appoint part-time Coordinator from the panel recommended by the Head of the institutions.

(iv) Share programme fee in the ratio of 50 : 50. 

DURATION AND TERMINATION OF THE MOU:

The tenure of the Memorandum of Understanding will be valid for a period of three academic years and would be effective from the Academic Session of 2004 to 2005. However, in case the UGC or other concerned authorities raise any objection to this agreement or the party to the MOU wants to terminate this MOU, it can be terminated at any time by giving one month’s notice in writing in advance, on either side, without any reason.  

AMENDMENT TO THE MOU: The obligations of STUDY CENTRE and JAMIA HAMDARD have been outlined in this MOU. However, if during the operation of the MOU, circumstances arise which call for alteration/modification in this MOU, the same shall be decided with the mutual consent of both the concerned parties. 

ARBITRATION: Any dispute arising with regard to any aspect of this MOU, the concerned parties will resolved the same amicably. However, in case the dispute remains unresolved, it shall be referred to an Arbitrator, to be appointed by mutual consent of both the parties subject to Delhi jurisdiction. The decision of the Arbitrator shall be final and binding upon both the parties concerned.

The parties signed this MOU in presence of the witnesses on the date and year as mentioned above.

……………………..
For and on behalf of Registrar
………………………
…………………….,
……………………..

Witnesses: Witnesses:
1. 1.

2. 2. 

Programme Coordinators at Headquarters:  

Prof. M M Ansari
Director
Directorate of Open and Distance Learning
Hamdard Nagar, New Delhi-110062
.Phone: 26059694; E-mail: mmansari@jamiahamdard.ac.in 

Form filling directions for Study Centres  

Application for establishing Study Centre of Jamia Hamdard should be completed and submitted by the reputed educational institutions. Institutes may apply online and send a copy along with the prescribed processing fee to the university. Please see the detailed guidelines for eligibility and procedure for submission of application. 

ITEM NO. 1
Write the name of the institution, which proposes to host the Study Centre. Write the full address, where Study Centre would be located. All the address fields, as required in the form, should be filled in for communication. For ‘State/UT Code’, please see followings. 

ITEM NO. 2
Write the name of Managing/Governing body and provide details of its composition/membership.

ITEM NO. 3
Write the code from the list given below